MIDDLESEX CENTRE COUNCIL AGENDA
WEDNESDAY, SEPTEMBER 25, 2019 4:45 PM
Middlesex Centre Municipal Office
The Municipal Council of the Municipality of Middlesex Centre will meet on September 25, 2019 at 4:45pm.
1.0 CALL TO ORDER
Mayor DeViet to call the meeting to order at 4:45 pm. Council will go directly into Closed Session.
2.0 DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member’s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act.
3.0 CLOSED SESSION
R2019- THAT Council adjourn to closed session at __________ pursuant to Section 239 (2) of the Municipal Act, 2001, as amended to discuss the following matters:
3.1 Section 239 (2) (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
3.2 Section 239 (2) (c) a proposed or pending acquisition or disposition of land by the municipality or local board.
R2019- THAT Council do now rise out of closed session at________ p.m.
4.0 ADDITIONS TO THE AGENDA
5.0 ADOPTION OF THE MINUTES
R2019- THAT the minutes of the September 11, 2019 meeting of Council be adopted as printed.
6.0 DELEGATIONS, PRESENTATIONS & PETITIONS
6.1 Brenda Slater, Account Manager, Municipal and Stakeholder Relations - MPAC Presentation
R2019- THAT the Council for the Municipality of Middlesex Centre receives the presentation from Brenda Slater, Account Manager, Municipal and Stakeholder Relations for MPAC entitled Understanding MPAC and our role in the Property Assessment & Taxation System as information.
7.0 CONSENT AGENDA
Items listed under the Consent Agenda are considered routine and may require discussion but no action on the part of Council. Consent items are received in one motion. Council members may request that one or more item be removed for further action.
7.1 BLD-14-2019 - August 2019 Building Report
7.2 CPS-66-2019 - Capital Budget to Actual
7.3 CPS-67-2019 - Budget to Actual August 2019
7.4 CPS-68-2019 - Budget Survey Results
7.5 CPS-69-2019 - Donation Policy and Procedures
7.6 CPS-70-2019 - Federal Gas Tax Additional Funding
7.8 PWE-30-2019 - Meadowcreek SWMF Cleanout Tender Results
7.9 PWE-31-2019 - Vandeborne Municipal Drain Petition
R2019- THAT the Council for the Municipality of Middlesex Centre receives and approves the Consent Agenda items 7.1 through to 7.9.
8.1 CAO-02-2019 - Human Resource Policy Amendments
8.2 CMS-14-2019 - Ice Resurfacer – Budget Pre-Approval
R2019- THAT the purchase of a new Ice Resurfacer for the Ilderton Arena in the amount of $92,950 plus HST be approved for the 2020 Budget year.
8.3 CMS-15-2019 - Poplar Hill Pavilion & Grandstand Rehabilitation Project – Pre-Approval
R2019- THAT the Poplar Hill Pavilion & Grandstand Rehabilitation Project in the amount of $140,000 be approved for the 2020 Budget year.
9.0 COMMITTEE OF ADJUSTMENT – 7:00 pm
R2019- THAT Council adjourn its regular meeting at _____pm in order to sit as a Committee of Adjustment under Section 45 of The Planning Act R.S.O., 1990, as amended. To consider the following Minor Variance applications:
9.1 A-14-2019 – Condon - 75 Caverhill Cres.
9.1.1 Planning Report – PLA-64-2019
R2019- THAT Minor Variance application A-14-19, filed by Bob Condon for relief from the encroachment provisions in Section 4.30a) (vi) to facilitate the construction of a covered deck to be attached to the existing dwelling, whereas the owner is requesting to encroach 2 metres (6.7 feet) into the required rear yard setback, whereas the Comprehensive Zoning By-law only permits a rear yard encroachment of 1.5 metres (4.9 feet), be granted.
AND FURTHER THAT the reasons for granting Minor Variance Application A-14-19 include:
9.2 A-15-2019 – Bollinher – 23550 Highbury Ave. N.
9.2.1 Planning Report – PLA-63-2019
R2019- THAT Minor Variance application A-15-19, filed by Alex Bollinher for relief from the Middlesex Centre Comprehensive Zoning By-law 2005-005 as it relates to the location of an accessory building and maximum floor area for an accessory building in an Agricultural (A1) zone, whereas the applicant is requesting an accessory building to be located in the front yard, with an increase in floor area of 54 square metres (581.25 square feet), whereas the Comprehensive Zoning By-law does not permit accessory buildings in the front yard and limits the floor area of accessory buildings to 165 square metres (1776.05 square feet) in the Agricultural (A1) zone, be granted subject to the following condition:
THAT the gazebo be constructed in the same general location as specified in the application submission.
AND FURTHER THAT the reasons for granting Minor Variance Application A-15-19 include:
R2019 THAT the Committee do now rise out of the Committee of Adjustment and go back into the regular Council meeting for a public meeting.
10.0 PUBLIC MEETINGS
R2019- THAT Council move into Public Meeting at ________pm under Section 53 & 39 of the Planning Act, R.S.O. 1990, c. P13, as amended, to consider the following applications:
10.1.1 Planning Report – PLA-70-2019
R2019- THAT Report PLA-70-2019 be received for information.
10.2 ZBA-22-2019 - Mistretta - PLAN 109 BLK 14 PT LOTS 3, 4, 5
10.2.1 Planning Report – PLA-69-2019
R2019- THAT Zoning By-law Amendment application ZBA-22-2019 for a property described as PLAN 109 BLK 14 PT LOTS 3,4, 5 in order to rezone the subject lands from the site- specific Urban Residential First Density (UR1-3) zone to the Urban Residential First Density (UR1) zone be approved.
10.3 B-23-2019 – Buren – 120 Arthur St.
This application has now been withdrawn September 23, 2019
10.4 B-24, 25, 26-2019 – Linton – 10036 Ilderton Rd.
10.4.1 Planning Report – PLA-67-2019
R2019- THAT Consent Applications B-24-19, B-25-19 and B-26-19 filed Craig Linton (Development Land Services Inc.) on behalf of Poplar Villa Ltd. (Anna Barclay and Margaret A. Coughlin) in order to sever lot 1 (B-24-19) with a frontage of approximately 42.66 metres with an area of approximately 3064.63 metres squared, lot 2 (B-25/19) with a frontage of approximately 42.66 metres and an area of approximately 3057.90 metres squared and Lot 3 (B-26-19) with a lot with a frontage of approximately 42.66 metres and an area of approximately 3049.48 metres squared from a property known as Part of Lot 5, Concession 9 (geographic Township of Lobo), Municipality of Middlesex Centre; be granted
FURTHER THAT Consent B-24-19, B-25-19 and B-26-19 be subject to the following 15 conditions:
FURTHER THAT the reasons for granting Consent Application B-24-19, B-25-19 and B-26-19 include:
R2019- THAT Consent Application B-27/19 filed Craig Linton (Development Land Services Inc.) on behalf of Poplar Villa Ltd. (Anna Barclay and Margaret A. Coughlin) in order to sever a surplus farm dwelling severance with a frontage of approximately 51.312 metres (168.37 feet) and an area of 5665.7 metres squared (1.4 acres) from a property known as Part of Lot 5, Concession 9 (geographic Township of Lobo), Municipality of Middlesex Centre; be deferred.
10.6 ZBA-23-2019 - Municipality of Middlesex Centre – Municipal Wide – Deck Encroachments
10.6.1 Planning Report – PLA-68-2019
R2019- THAT Zoning By-law Amendment application ZBA-23-2019 which proposes to provide greater clarification for deck encroachments for dwelling units related to duplex dwellings, multiple-unit dwellings, semi-detached, townhouse and street townhouse dwellings. The effect of the application is the following proposed wording to be added to section 4.30 of the Municipality’s Comprehensive Zoning By-law: “In the case of dwelling units separated by a common wall or where the outside wall of a dwelling is located less than 1.2 metres (3.94 feet) from a side lot line, the deck may extend up to either said wall, subject to the provision of a 1.5 metres (4.92 feet) high privacy fence rising from the surface of the deck and extending along the entire side of the deck from either said wall” be approved.
R2019- THAT Council do now Close the Public Meeting and go back into the regular Council meeting.
11.0 NOTICE OF MOTION
12.1 City of Kitchener - Reducing Litter and Waste in our Communities
12.2 Lower Thames Conservation - Media Release– Fall Memorial Forest Dedication Services
12.3 Lower Thames Conservation - Media Release 2 – Fall Learning Activities
12.4 County of Middlesex – Proposed Changes to the Provincial Policy Statement
12.5 Ontario Association of Fire Chiefs - Updates on Ontario’s Public Reporting and Community Risk Assessment Regulations
12.6 South Huron – Conservation Authorities
12.7 South Perth - Conservation Authorities
12.8 Township of Larder Lake – Electronic delegation for small rural municipalities
12.9 Township of Zorra - Conservation Authorities
R2019- THAT the Council for the Municipality of Middlesex Centre receives the Correspondence item 12.1 through to 12.9 as information.
13.0 COUNTY COUNCIL UPDATE
14.0 OTHER BUSINESS
15.1 By-Law 2019-092 - To approve and ratify a Site Plan Control Agreement between 756949 Ontario Ltd. (the Owner), and The Municipality of Middlesex Centre (the Municipality) for land described as Block 60, Plan 33M656; Municipality of Middlesex Centre, being all of PIN 08502-1115 (LT), Municipality of Middlesex Centre (Glendon and Jefferies)
15.2 By-Law 2019-093 - To amend the Middlesex Centre Comprehensive Zoning By-Law 2005-005 with respect to Plan 109 BLK 14 Parts 3, 4, and 5, (geographic Township of Lobo) Roll number: 393900002019412 (ZBA-22-2019, Mistretta)
15.3 By-Law 2019-094 - To amend the Middlesex Centre Comprehensive Zoning By-Law 2005-005 with respect to all land in the Municipality (ZBA-23-2019, Middlesex Centre, Deck Encroachments)
15.4 By-Law 2019-095 - To adopt a Municipal policy entitled “Donation Policy and Procedure”
15.5 By-Law 2019-096 - To adopt a Municipal policy entitled “Terms and Condition of Employment - Hiring”
15.6 By-Law 2019-097 - To adopt and confirm all actions and proceedings of the Council of the Municipality of Middlesex Centre at the Council meeting held on September 25, 2019
R2019- THAT By-Laws 2019-092 through to 2019-097 inclusive be approved passed and adopted.
R2019- THAT the Council for the Municipality of Middlesex Centre adjourns the September 25, 2019 Regular Council meeting at ___________ p.m.